Lost Receipts
Physical receipts get damaged or misplaced, delaying claims.
Manage Employee Reimbursements with Faster Approvals and Clearer Reports.
Manage expense claims, receipts, approvals, and payment status in one place. Give your team a clearer view of each request, without switching between chats, emails, and spreadsheets.
Available on the App Store and Google Play. 
Need Your Approval 11 Today
Why Manual Reimbursement Slows Teams Down
Manual reimbursement slows down your team and makes every claim harder to track.
Endless Follow-ups
Constantly chasing managers for approvals across different channels.
Slow Approvals
Bottlenecks in the manual chain mean employees wait weeks to get paid.
Messy Spreadsheets
Data entry errors and version control issues make claims harder to reconcile.
Unclear Payment Status
Employees have to ask the assigned team for payment status updates.
Painful Audits
Scrambling to find supporting documents when it's time to close the books.
A Simpler Way to Handle Reimbursements
reimburse.id is here to replace all that hassle. We provide a lightweight digital solution built for different business needs, ready to use without technical training. Perfect for HR, finance teams, and employees who want fast, clear, and hassle-free reimbursement claims.
Stressed by Manual Reimbursements? You Are Not Alone.
The Painful Old Way
- Chasing managers for manual signatures
- Receipts often get lost or rejected
- Reimbursement transfers delayed for weeks
- Managing Excel, Forms & WhatsApp at month-end
- Complex processes that burden your reimbursement team
The Smart Solution: reimburse.id
- Submit claims simply by snapping a photo
- Real-time approvals based on company structure
- Neat data, easily filtered & exported to Excel
- Complete digital records for audit & transparency
- No need to replace your existing HR system
An Easier Way to Manage Reimbursements and Cash Advances
Keep requests, approvals, and expense records organized, so everyone knows what to do next.
Reimbursements & Cash Advances
Request reimbursement for expenses or an advance before an activity. Track each request through to completion.
Approvals That Fit Your Company
Send each request to the right people for approval. Assign a delegate when an approver is away.
Email Reminders
Enable daily email reminders for pending work, with timing and recipients set by your company.
Forms That Fit Your Needs
Choose the information and supporting files employees need to provide for each type of request.
Clear Claim & Payment Status
Follow each claim from review and approval to its payment status, without chasing updates in chats or email.
Spending at a Glance
See where company money goes by expense category. Compare the last 30 days with the previous period to spot changes in spending.
Reports & Documents
Download expense reports and customize export and print layouts for your company's records, reviews, and audits.
History You Can Follow
Review recorded changes and approvals to understand how a document was handled.
Access for Each Role
Give each person access for their work, whether submitting expenses, approving requests, or processing claims.
Built for Every Role in Your Company
Employees
Submit expense claims or cash advance requests, upload receipts, and report how an advance was used. Follow the status from web or mobile.
Approvers
Review reimbursement requests, cash advance requests, and expense reports. See which items need your approval.
Processing Team
Handle approved claims, prepare payment batches, and record cash advance disbursements. Verify returned funds or record additional payments when needed.
System Admin
Set up users, positions, forms, approval rules, and access. Enable cash advances and email reminders to fit your company's process.
Auditors
Review supporting files, recorded changes, and payment records. Read and export the reports your access allows.
How Reimburse.id Works
Reimbursement pays you back for expenses you have already covered. A cash advance provides funds before an activity, then you report how the money was used.
Reimbursement
- 01
Submit Your Claim
Enter your expenses and upload receipts or supporting files from web or mobile.
- 02
Get Approval
Your claim goes to the people responsible for reviewing it, following your company's approval rules.
- 03
Process & Record Payment
The assigned team handles the approved claim, makes the payment, and records its status in Reimburse.id.
- 04
Records & Reports
Keep claim history, receipts, and payment records together for reporting and review.
Cash Advance
- 01
Request an Advance
Describe the activity, estimate the expenses, and submit your cash advance request.
- 02
Get Request Approval
The assigned approvers review the request before funds can be disbursed.
- 03
Record the Disbursement
The assigned team disburses the approved funds and records the payment with supporting proof.
- 04
Report Your Expenses
Add actual expenses and receipts, then submit your expense report for approval.
- 05
Settle the Difference
Return unused funds or receive an approved additional payment if expenses were higher. The team verifies and records the amounts to complete the advance.
Simple, Transparent Pricing
All plans include unlimited users and unlimited reimbursement claims. Plan differences are based on storage capacity.
Free for the first 6 months. No credit card required.
Recommended
Basic
7 USD
Rp99,000
/ month / company / bulan / perusahaan 10GB storage Storage Capacity
- Unlimited users
- Unlimited reimbursement claims
Plus
15 USD
Rp249,000
/ month / company / bulan / perusahaan 50GB storage Storage Capacity
- Everything in Basic
- More storage for growing teams
Pro
21 USD
Rp349,000
/ month / company / bulan / perusahaan 200GB storage Storage Capacity
- Everything in Plus
- Large storage for high-volume receipts
Storage Add-on
Need more space? Add extra storage in 100GB blocks whenever you need more room for receipts and supporting files.
9 USD Rp150,000 / 100GB / month
Frequently Asked Questions
What is Reimburse.id?
Reimburse.id helps companies manage employee reimbursements and cash advances, from requests and approvals to payment records, expense reports, and reminders.
Who can use Reimburse.id?
Reimburse.id is built for employees, approvers, HR, finance, business owners, and auditors. Each role gets the access and workflow they need.
Is Reimburse.id free?
Yes, the first 6 months are completely free. After the trial period, you can continue with the plan that fits your storage needs.
Do I need a credit card to sign up?
No credit card is required to start your free 6-month trial. You only pay when your trial ends if you choose to continue.
Are users or claims limited?
No. All plans include unlimited users, unlimited reimbursement claims, and unlimited transactions. The only plan-based limit is storage capacity.
Can we choose our company's currency?
Yes. Your admin can choose the company's currency and decimal precision. Cash advances use the company's currency, which is saved when the request is submitted. Reimburse.id does not automatically convert exchange rates.
What languages and devices can I use?
Reimburse.id is available in English and Bahasa Indonesia on web and mobile. You can also download the app from the App Store or Google Play.
Can I download reports and print documents?
Yes. Users with the right access can export reimbursement and cash advance reports. Admins can also customize report exports and print layouts to fit company needs.
Is there an audit trail?
Yes. Recorded actions and changes help you follow a document's history. Access to transaction history, configuration changes, and login history follows each user's permissions.
How is a cash advance different from reimbursement?
With reimbursement, an employee pays first and asks the company to pay them back. With a cash advance, the company provides funds first, and the employee later reports the actual expenses with receipts.
How do we start using cash advances?
Your admin enables the Cash Advance module and new requests in company settings, then sets up forms, access, and approvals. Employees with the right access can then submit requests.
What happens after a cash advance is used?
The employee records actual expenses, attaches receipts, and submits the expense report for approval. Any unused funds are returned and verified. If approved expenses exceed the advance, the assigned team records an additional payment. The advance is completed once the difference is resolved.
Can the app remind people about pending work?
Yes. Your admin can enable daily email reminders for pending reimbursements, payment batches, and cash advances. Rules follow the company's working hours and calendar, and reminders go to eligible recipients with email notifications enabled.
Can we adjust and test the approval process?
Yes. Admins can set approval rules and test saved rules with sample information before using them. Approval delegation and reassignment are also available according to the company's settings and access permissions.
How secure is my data?
We are committed to maintaining the security of your Personal Information. We continuously improve our information security management systems by reviewing related policies to comply with applicable legal requirements, meet stakeholder expectations, and ensure continuous quality improvement. We prioritize corporate information and data security regulations, including information regarding our users. Please see our Terms of Service and Privacy Policy.
Ready to Manage Reimbursement Without the Mess?
Start using Reimburse.id and manage employee reimbursement from submission to approval, processing, and payment status with a cleaner and more transparent workflow.